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Receptionist (Houston, TX) (298)

///Receptionist (Houston, TX) (298)

MUST be on time and responsible for opening the office daily;

Greet all visitors in a courteous, timely and professional manner;

Offer them refreshments such as coffee or water;

Seat them and announce the visitors as needed;

Answer all incoming telephone calls by the thirdring;

Forward to the appropriate person or provide information requested directly where able;

Maintain the cleanliness of the front reception area, conference rooms and kitchen area;

Schedule use of office space and post on the portal calendar;

Maintain Committee rosters, meetings, and event dates on the portal;

Send meeting notices, reminders and announcements;

Sign-in all attendees for seminars or workshops;

Answer inquiries received in the general information email box and/or distribute to the appropriate staff member;

Contact applicants to verify their correct information

Manage return mail,

Call to receive payments for certification, subscription and expedited files

Assist with facilitating the processing of applications

Schedule on-site visits;

Conduct reference calls for certification applications;

Use checklist provided to perform desk audit on all applications as submitted for certification;

Receive all incoming mail. Pick up mail from postal box. Prepare and deposit outgoing mail;

Assist couriers and delivery persons. Place packages with the appropriate person;

Maintain all office supplies & supply room. Place order with Executive Assistant for approval;

Ensure copier and postage machines are stocked daily.

Assist personnel with preparation and execution of events;

Maintain a pleasant, professional demeanor at all times. Support staff, volunteers and Board Members whenever possible;

Comply with the provisions of the Employee Handbook;

Other duties as assigned by the Executive Assistant to the President, the Senior Leadership Team, or the President.

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