A highly skilled administrative professional who provides a wide range of support services to the President and the senior leadership team. Performs a variety of complex and routine activities that may require access to highly confidential information. Provides office management, travel coordination, board support, accounting assistance, grant proposal preparation, schedule management, document formatting, and file management. Works independently within defined schedules.
Job Description may include but not be limited to: Assist leadership team in drafting, reviewing, and preparing grant and foundation proposals; Track certain team member(s) hours and expenses to ensure appropriate billing; Assist with accounting and finance tasks; Process credit card payments; Provide exceptional customer service and support; Format Word Documents, PowerPoint Presentations, Excel Spreadsheets; Assist with various programs, projects and process development including such tasks as compiling documents and data centers, preparing materials for executive/board meetings, etc.; Manage incoming calls, calendar and call list of the President; Review and process invoice for payment by President; Assist in managing and follow up on accounts payable and receivables; Assist receptionist with keeping the office clean, organized, and running errands as directed; Assist in administrative assignments and other office management projects of senior leadership team to ensure smooth and successful operations of office; Assist in management of projects, tracking of, and timely quality deliverables to President; Serve as an ambassador for the organization at events, trade shows, conferences, etc.; Support team members in internal projects and committee deliverables as assigned; Special projects and other duties may be assigned.
Associates degree or higher (experience may be considered in lieu of education); exceptional verbal, written, and presentation skills, Exceptional customer service skills, Ability to work as a team; Professional appearance; Maintain a high degree of confidentiality; Ability to travel as required, particularly within the immediate Houston metro area; Promptness is critical as are strong time management and organizational skills, Exceptional attention to detail; Superior critical thinking skills; Self-starter; Superior knowledge in Microsoft Windows, Microsoft Outlook, Microsoft Access, Microsoft Excel, Microsoft Word, and Microsoft PowerPoint. Experience in QuickBooks. Ability to lift 50 pounds; Ability to work flexible shifts when needed (early mornings and late nights)
Medical, dental and vision insurance coverage after 90 day probationary period; retirement plan; vacation and sick leave; paid holidays.